If you email a lot of people, sometimes you'll want to email several people at one time. Maybe it's for the office or an organization you belong to. Regardless, you have to get a message out to all members of a particular group organization on a regular basis. Rather than type in all the names, again and again, you can create an email group which will allow you to send to an entire group of email addresses with one simple name. Setting up an email group is easy in Gmail.
To create a Gmail group, you must first log in to Gmail in your browser. Go to www.gmail.com and log in. Log in with your email address and password. Whether you need to login or whether you're already logged in, you will go to your inbox. Once logged into Gmail, you will need to go into your Contacts.
Once you are in Gmail, you will need to select your contacts page. Do this by clicking on the nine tiny checkerboard squares icon on the top left of the page. This will cause Google to list its apps for you. You should see Contacts listed about halfway down the page. Select that.
If this is your first time using Google Contacts, you'll be treated to a short demo. Click the forward buttons and click "Got it" to close the demo. You will then see a menu on the left and your list of contacts on the right. Please note that you should be in the new Contacts layout and not the old one. If you are in the old version, go to the bottom of the left menu and click "Try Contacts Preview" to get in the latest version.
Once you have the new version of Contacts, you need to first establish a group name. You do that by selecting Labels in the menu list to the left. The menu opens up, and one of the choices is Add Labels. Select that. A box with a line appears with the words Create Label. Type your email group's new name on the line and select OK.
Now that you have your new email group, it is time to populate it. Select your contacts for your Gmail group by place your mouse pointer over the circles with either the avatar or the first letter of your contact's name. A check box will appear. Click the check boxes of each of the contacts you want to be selected. As you select them, a banner with an empty check box will alert you how many contacts you selected.
The next step is to add the contacts you selected. You do that by clicking on the little black pentagonal shaped label in the upper right-hand corner which says "Manage Labels" when you hover the mouse pointer over it. Clicking on it brings up the available group names to add your contacts to. Select the group name you created. Gmail will add those names to the list.
You now have your group that you named using the Add Labels and Manage Labels commands; it is now time to send a message. Go back to www.Gmail.com and log in, if you need to. You should be able to see your inbox once again. You will want to test out your new email group.
Select the Compose button on the upper left-hand side of the inbox. It will bring up a new message window. In the To: section, start typing in the name of your email group. It will offer suggestions to fill in the field and will also show the addresses who are in the group.
Fill in the subject and add whatever message you wish to send to the persons. Then hit send. If you wish to keep the email addresses private, you can send the message by first selecting BCC and then entering your email group name. That way, you can ensure privacy for all your group members.
Google email groups are helpful as you no longer have to type in the address of the contact over and over. Instead, you select the email group you created once and use that name. You can create as many email groups as you'd like and there is no limit on the number of addresses you enter.